Essential Data processing activities

Compliance with the GDPR necessitates maintaining a comprehensive register of your data processings. Sounds straightforward, right? However, the first challenge frequently emerges when you start determining which data processes needs to be recorded.

While every organization is unique, there are inherent data processings common across industries due to shared fundamental activities.

At the core, your register should encompass the following key data processings:

• Recruitment: Unless you're operating solo as a freelancer, the recruitment process invariably involves the collection and processing of personal data obtained through job applications.

• Payroll: Again, unless you're a freelancer, managing employee data is essential for determining salaries and ensuring timely payment.

• Prospecting and/or Lead Generation: In the pursuit of clientele, most companies engage in prospecting endeavors where personal data of business representatives is gathered and managed.

• Customer Service: To fulfill contractual obligations effectively, leveraging personal data of customer contacts becomes indispensable.

Undoubtedly, these represent foundational data processings. However, unless your business activities are remarkably straightforward, encompassing no direct marketing, you'll likely need to register additional data processings.

Moreover, it's crucial to consider potential subdivisions within certain processings. For instance, if your clientele comprises both individual consumers and businesses, you may need to delineate prospecting activities accordingly into multiple categories.

Ensuring the adequacy and accuracy of your register is essential for maintaining GDPR compliance and ensuring robust data governance.

Eventually, consider utilizing a dedicated tool such as dpO to create your Privacy notices, ensuring clear communication about these data processings.